Candidate Privacy Notice

The purpose of this Candidate Privacy Notice is to inform job applicants about how Language Bridge Solutions collects, processes, stores, and protects their data during the recruitment process. This notice ensures transparency and compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

It outlines the lawful basis for processing candidate information and the rights applicants have regarding their personal data.

This policy applies to all individuals who apply for a position at Language Bridge Solutions, whether through direct applications, recruitment agencies, job boards, or referrals. It covers all aspects of data collection, including personal and professional information, communications, background checks (where applicable), and data retention practices.

This policy applies to all recruitment activities globally, including roles based in the United States and the European Economic Area (EEA).

We may collect and process the following categories of personal data:

• Personal identification information, including full name, email address, phone number, and location.
• Professional information, such as language expertise, resume/CV, certifications, employment history, and references.
• Communications data, including messages, feedback, or any additional information submitted during the application process.
• Additional identification or verification information or documents, such as photo identification, where required by a specific role or applicable client onboarding process.

We collect your personal data through the following methods:

• Direct interactions when you apply or communicate with us via email, phone, or an approved recruitment or onboarding system.
• Third-party sources, including recruitment platforms, job boards, and professional references provided by you.

We process your personal data for the following purposes:

• To assess your qualifications and suitability for employment.
• To contact you regarding your application and future job opportunities.
• To conduct background checks for U.S. candidates, with prior consent.
• To maintain records of candidates for future roles.
• To comply with legal and regulatory requirements.

We rely on the following legal bases for processing your personal data:

• Consent: Where consent is required or chosen for a specific processing activity, such as certain background checks or other optional processing.
• Contractual Necessity: Where processing is required to fulfill an employment or service contract.
• Legal Obligation: Where processing is necessary for compliance with legal and regulatory requirements.
• Legitimate Interests: Where processing is necessary for business operations, provided your rights do not override our interests.

For candidates who proceed to onboarding: Additional privacy acknowledgments or consent forms, including the "Consent for Use of Data and Personal Information" form where applicable, may be provided to explain the relevant onboarding processing.

Where permitted by applicable law and required for specific roles, LBS may conduct background verification activities as part of the recruitment or hiring process.

Background verification activities may include verification of:

• employment history
• qualifications
• professional references
• criminal records, where legally permitted

Where required by law, candidates will be notified and consent will be obtained before conducting background checks.

Background check information will only be retained for as long as necessary to fulfill legal, contractual, or business requirements.

During the applicable retention period, we may contact you regarding suitable future opportunities where permitted by law. You may opt out of future-opportunity communications at any time by contacting privacy@languagebridgesolutions.com.

Individuals have the right to lodge a complaint with a competent data protection authority regarding the processing of their personal data.

LBS encourages individuals to contact LBS first at privacy@languagebridgesolutions.com so concerns can be reviewed and addressed where possible.

We do not sell your personal data. However, we may share it with:

• Background check providers for U.S. candidates, with prior consent.
• Recruitment agencies assisting in the hiring process.
• Applicable clients, where necessary to evaluate your suitability for a specific assignment, conduct required assessments, verify qualifications, or complete client-specific onboarding. Only the personal data and documents necessary for these purposes will be shared.
  • Where applicable, your information may also be uploaded to an authorized client platform for assessment, profile creation, or onboarding.
• Legal authorities, if required by law or to protect our legal rights.

Your personal data may be transferred and processed outside the European Economic Area (EEA). When this occurs, we implement appropriate safeguards, such as Standard Contractual Clauses (SCCs), to ensure compliance with applicable data protection requirements.

• If you are not active with LBS, relevant recruitment, assessment, training, and eligibility records may be retained for up to two (2) years after the recruitment/onboarding process is closed or the last relevant activity, to support suitable future opportunities or client transfers where permitted.
• Sensitive identity and verification documents, including ID copies, photos/selfies with ID, and full background-check records, are retained only while required for the applicable verification, client, legal, or contractual purpose and are deleted when no longer required.
• If you become active with LBS, workforce records are retained in accordance with the Workforce Privacy Notice. Erasure requests are handled subject to applicable legal or contractual retention requirements.

Under the GDPR, you have the right to:

• To exercise your rights, contact us at: privacy@languagebridgesolutions.com
• We will respond without undue delay and within one month, subject to any lawful extension.
• Where permitted by applicable law, the response period may be extended by up to two additional months, with notice and reasons provided within the initial one-month period.

Withdrawal of Consent You have the right to withdraw your consent at any time regarding:

• Any recruitment processing activity that specifically relies on your consent.
• Background checks or verification activities where consent is required.

To withdraw your consent, you may:

• Fill out our Consent Withdrawal Form:
  https://www.languagebridgesolutions.com/withdraw-consent
• Email us at privacy@languagebridgesolutions.com.

Once we receive your request, we will process it within [72 hours] and confirm via email. Withdrawal of consent will not affect the lawfulness of processing before the request is received.

Our services are not intended for individuals under 16 years of age. If we become aware that we have collected personal data from a child, we will take steps to delete it promptly.

Our recruitment communications may include links to job boards, assessment providers, or authorized client platforms. These third-party services operate under their own privacy notices, which you should review before submitting personal data directly to them.

We may update this policy periodically to reflect changes in our hiring process or legal requirements. Any modifications will be posted on this page with an updated revision date.

If you have any questions about this Privacy Policy or how we handle your data, please contact us at: