Candidate Privacy Notice
Language Bridge Solutions ("Company," "we," "our," or "us") is committed to protecting your personal data when you apply for a position with us. This Privacy Policy explains how we collect, use, and safeguard your information in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
The purpose of this Candidate Privacy Notice is to inform job applicants about how Language Bridge Solutions collects, processes, stores, and protects their data during the recruitment process. This notice ensures transparency and compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
It outlines the lawful basis for processing candidate information and the rights applicants have regarding their personal data.
This policy applies to all individuals who apply for a position at Language Bridge Solutions, whether through direct applications, recruitment agencies, job boards, or referrals. It covers all aspects of data collection, including personal and professional information, communications, background checks (where applicable), and data retention practices.
This policy applies to all recruitment activities globally, including roles based in the United States and the European Economic Area (EEA).
We may collect and process the following categories of personal data:
- Personal identification information, including full name, email address, phone number, and location.
- Professional information, such as language expertise, resume/CV, certifications, employment history, and references.
- Technical data, including IP address, browser type, and device information.
- Communications data, including messages, feedback, or any additional information submitted during the application process.
We collect your personal data through the following methods:
- Direct interactions when you submit an application or communicate with us via email or phone.
- Automated technologies that collect technical data when you visit our website.
- Third-party sources, including recruitment platforms, job boards, and professional references provided by you.
We process your personal data for the following purposes:
- To assess your qualifications and suitability for employment.
- To contact you regarding your application and future job opportunities.
- To conduct background checks for U.S. candidates, with prior consent.
- To maintain records of candidates for future roles.
- To comply with legal and regulatory requirements.
We rely on the following legal bases for processing your personal data:
- Consent – Where you have provided permission for specific purposes, such as recruitment and background checks.
- Contractual Necessity – Where processing is required to fulfill an employment or service contract.
- Legal Obligation – Where processing is necessary for compliance with legal and regulatory requirements.
- Legitimate Interests – Where processing is necessary for business operations, provided your rights do not override our interests.
For Employees: Employees are required to sign a separate "Consent for Use of Data and Personal Information" form during onboarding. This form provides additional details on how their personal data is collected, processed, and stored as part of their employment.
Where permitted by applicable law and required for specific roles, LBS may conduct background verification activities as part of the recruitment or hiring process.
Background verification activities may include verification of:
- Employment history
- Qualifications
- Professional references
- Criminal records, where legally permitted
Where required by law, candidates will be notified and consent will be obtained before conducting background checks.
Background check information will only be retained for as long as necessary to fulfill legal, contractual, or business requirements.
With your consent, we may contact you regarding future job openings and career opportunities. You can opt out at any time by contacting privacy@languagebridgesolutions.com.
Individuals have the right to lodge a complaint with a competent data protection authority regarding the processing of their personal data.
LBS encourages individuals to contact LBS first at privacy@languagebridgesolutions.com so concerns can be reviewed and addressed where possible.
We do not sell your personal data. However, we may share it with:
- Background check providers for U.S. candidates, with prior consent.
- Recruitment agencies assisting in the hiring process.
- Legal authorities, if required by law or to protect our legal rights.
Your personal data may be transferred and processed outside the European Economic Area (EEA). When this occurs, we implement appropriate safeguards, such as Standard Contractual Clauses (SCCs), to ensure compliance with data protection laws.
We retain candidate data for six (6) months after submission. After this period, we securely delete your personal data unless we are legally required to retain it for a longer duration.
If you request deletion of your data before the six-month retention period ends, we will comply unless legal obligations require us to retain specific records.
Under the GDPR, you have the right to:
| GDPR Right | How to Exercise It? |
|---|---|
| Right to Access | Request a copy of your data. |
| Right to Rectification | Ask us to correct inaccurate data. |
| Right to Erasure ("Right to be Forgotten") | Request deletion of your data (unless legally required to keep it). |
| Right to Restrict Processing | Request limited use of your data. |
| Right to Data Portability | Get a copy of your data in a machine-readable format. |
| Right to Object | Object to processing based on legitimate interest. |
| Automated Decision-Making | We do not use automated decision-making that significantly affects individuals. |
- To exercise your rights, contact us at: contact@languagebridgesolutions.com
- We will respond within 30 days as required by GDPR.
- If the request is complex or involves multiple requests, an extension of up to an additional 60 calendar days may be applied. In such cases, the data subject will be informed of the extension and the reasons for the delay within the initial 30-day period.
You have the right to withdraw your consent at any time regarding:
- The processing of your personal data for recruitment purposes.
- Receiving marketing communications from us.
- Background checks (for candidates applying in the U.S.).
To withdraw your consent, you may:
- Fill out our Consent Withdrawal Form: https://www.languagebridgesolutions.com/withdraw-consent
- Email us at privacy@languagebridgesolutions.com.
Once we receive your request, we will process it within 72 hours and confirm via email.
Withdrawal of consent will not affect the lawfulness of processing before the request is received.
Our services are not intended for individuals under 16 years of age. If we become aware that we have collected personal data from a child, we will take steps to delete it promptly.
Our recruitment process may involve links to external websites. We are not responsible for their privacy policies or practices. We do not knowingly collect personal data from minors. If we discover that we have collected data from a child, we will delete it immediately.
We may update this policy periodically to reflect changes in our hiring process or legal requirements. Any modifications will be posted on this page with an updated revision date.
If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
Contact Information
Email: contact@languagebridgesolutions.com
Website: languagebridgesolutions.com
Address: 13335 W Colonial DR, Suite 106, Winter Garden, FL 34787, USA